I get the question all the time—do I need vendors for my elopement? It’s a common misconception that elopements don’t involve vendors, but the truth is that the right vendors can make or break your experience. In this article, we’ll talk about why you need elopement vendors, how to choose the right ones, and how to communicate effectively with them.

Do You Need Vendors for Elopements?

While it’s true that elopements are typically more intimate and low-key than traditional weddings, that doesn’t mean that vendors can’t still play an important part in making your special day unforgettable. 

One of the biggest benefits that come with hiring vendors for your elopement is the level of personalization and expertise they can bring. Just because you’re eloping doesn’t mean you have to forgo the details that will make your day extra special. Vendors have tons of experience in working with different couples to bring their visions to life. Whether you’re looking for floral arrangements, a unique cake, or someone to capture every magical moment on camera, these people have you covered.  

For LGBTQIA+ couples especially, working with vendors who are affirming and make you feel comfortable can make all the difference in ensuring you feel seen, celebrated, and respected on your big day. 

For example, a professional elopement photographer can make a world of difference. They know how to capture the raw emotions and beautiful moments. A lot of them can also help you throughout the planning process, like when choosing a location or figuring out logistics. No matter the location, elopement photographers, like myself, often specialize in these intimate settings and know how to make the most of the surroundings, whether it’s a cityscape or a natural backdrop.

Choosing Types of Vendors for Your Elopement

Every couple is unique—and so is every elopement. With eloping comes the freedom to be flexible about your day, but it can also be overwhelming trying to decide which vendors you need. Rest assured, you don’t need all the vendors under the sun to make your elopement special. It’s all about prioritizing what matters most to you and your partner. 

Photographers and Videographers

Capturing the essence of your elopement is often a top priority for many couples. A professional photographer can document the moments you’ll want to cherish forever. From the candid smiles to the intimate vows, having these memories in high-quality photos is something that most couples prioritize first. If you love the idea of reliving your day through motion and sound, you can also consider hiring a videographer. 

Note: I have a team with a videographer who will travel with me to capture your big day!

Officiants

If you want your marriage to be official during your elopement, having an ordained officiant, whether your friend, family member, or professional, can help make this happen. Some professional officiants also have great experience in making the ceremony personally significant in a way that fits and respects your love story. You can even hire them if you’ve already signed the legal papers—they can still make the ceremony special regardless of the legal side of things!

Read More: How to Find A Queer-Friendly Officiant

Florists

Flowers can add a touch of natural beauty and romance to your elopement. A talented florist can create bouquets, boutonnieres, and floral arrangements that complement your setting and personal style. Even in a more minimalist elopement, a simple bouquet can enhance the atmosphere and provide a beautiful pop of color in your photos. Additionally, if you hire a local florist, they will be able to purchase local and in-season flowers. They may even know all about the regulations around which flowers are acceptable to bring to certain parks or places.

Read More: Flower Ideas for Your Queer Wedding or Elopement

Hair and Makeup Artists

Looking and feeling your best on your big day is a priority for a lot of people. A professional hair and makeup artist can help your dreams come true. They can also provide their expertise to make sure your look lasts throughout the day, so you can focus on enjoying the moments without worrying about frequent touch-ups.

Caterers and Bakers

While most elopements don’t include a full-course meal catered at the top of a mountain, caterers and bakers can help prepare a special meal, snack, or treat to make your elopement feel more special. Whether it’s a picnic, a quick bite in between activities, or a private chef waiting back at your place to cook a delicious meal after a long day of partying, these vendors can craft experiences that fit your tastes and dietary needs.

Planners and Coordinators

If the thought of organizing everything feels overwhelming, hiring an elopement planner or coordinator can make a big difference. They know how to handle the logistics, can recommend trusted vendors, and will ensure everything runs smoothly on the day. This allows you to relax and focus on your excitement and love for each other.

Listen: Tips for Planning Your LGBTQ+ Elopement

Other Vendors

There are really an endless number of vendors you can choose from. Some other ones that you may consider, depending on your elopement plans can include:

• A 4×4 vehicle for getting through rough terrain
• A helicopter company for a cool elopement experience
• A wildlife guide for your hikes
• A decor company to help set up a little picnic

Which Types of Vendors Should You Prioritize?

This is entirely up to you! When deciding which vendors to include in your elopement, start by writing down your top priorities. What aspects of the day are most important to you? Is it capturing every moment in detail? Having a beautiful, personalized ceremony? Enjoying a delicious meal together? Once you’ve identified your priorities, you can start researching vendors who specialize in those areas.

How to Find the Right Vendors: Things to Look For

Finding the right vendors for your elopement is crucial, especially for LGBTQIA+ couples who want to ensure their love story is respected and celebrated. Here are some strategies to help you connect with the right vendors:

1. Start With Online Research

Begin with researching vendors by sifting through their websites and social media profiles. Look for indications of inclusivity, such as the use of gender-neutral language, LGBTQIA+ couples featured in their portfolios, and any statements or badges indicating they affirm LGBTQIA+ identities. 

Another strategy is to use online groups on Facebook or Reddit to engage with other real-life couples for ideas, support, and even vendor recommendations.

2. Check Reviews and Testimonials

Reviews and testimonials from other couples can provide valuable insights into a vendor’s professionalism, reliability, and general views. If possible, look for reviews from LGBTQIA+ couples. Pay attention to any indication of how the vendor handled any challenges and how they contributed to the overall experience of the couples they worked with.

3. Reach Out and Ask Questions

Don’t hesitate to contact potential vendors directly to get a sense of their values and experience. Prepare a list of specific questions to ask, such as:

• How have you worked with LGBTQIA+ couples in the past?
• How do you ensure your services are inclusive and affirming for all couples?
• What steps do you take to make sure all couples feel respected and celebrated?
• What are your general processes?
• How can we determine if we are a right fit?

Their responses will give you a good indication of how they work, their ability to meet your needs, and if they are committed to inclusivity.

Look for Red Flags

While researching and interviewing potential vendors, be on the lookout for red flags. Avoid vendors who seem uncomfortable discussing LGBTQIA+ topics, use heteronormative language, or lack diversity in their portfolio. If a vendor dismisses your concerns or avoids answering your questions, it’s a sign they might not be the right fit for you.

Use LGBTQ+ Directories

Several wedding directories specialize in listing inclusive vendors who are committed to serving the LGBTQIA+ community. Websites like Equally Wed and Everywhere is Queer offer curated lists of vendors and businesses who have been vetted for their support of LGBTQIA+ couples. These directories can be a great starting point to find vendors who are already aligned with your values.

Vendor-Specific Considerations

Here are some things to consider for different types of vendors:

• Photographers: When choosing a photographer, look for someone who has experience with elopements and intimate weddings. They should understand how to capture the essence of your relationship in a natural and authentic way. 
• Officiants: It’s important to find someone who can craft a ceremony that reflects your love story and values—oh, and make sure they’re actually ordained (if you want to make the marriage legal!).
• Hair and Makeup: Hair and makeup artists should be comfortable working with all identities and styles.

Trust Your Instincts

At the end of the day, trust your instincts when choosing vendors. You should feel comfortable, respected, and understood by every vendor you hire. Your elopement is a deeply personal celebration of your love, and the right vendors should help you create a day that truly reflects who you are as a couple.

How to Communicate With Your Elopement Vendors

Effective communication with your elopement vendors is key to ensuring your day goes smoothly. Here’s how to approach communication at different stages of the elopement planning journey:

Initial Communication: Asking Questions and Establishing Fit

When you first reach out to potential vendors, clear and concise communication is essential. Start by introducing yourselves and explaining your vision for the elopement. Share the basics, such as the date, location, and any specific themes or styles you have in mind. Ask your prepared questions to gauge their experience and values, especially their experience with LGBTQIA+ couples. Some good questions to include are:

• How do you approach working with LGBTQIA+ couples?
• Can you provide examples of past elopements you’ve worked on?
• What is your availability for our date and location?
• What is your pricing and what does it include?

Their responses will help you assess whether they’re a good fit. Pay attention not only to what they say but how they say it. A vendor who is enthusiastic, responsive, and respectful is more likely to be a good match.

Ongoing Communication: Sharing Your Vision and Details

Once you’ve chosen your vendors, maintaining open lines of communication throughout the planning process is crucial. Schedule regular check-ins to discuss progress, ask questions, and make any necessary adjustments. Be clear about your preferences and expectations, and provide as much detail as possible about your vision throughout the process.

For example, share inspiration photos, mood boards, or specific color palettes with your florist and photographer. Discuss the timeline and any logistical details with your planner or coordinator. If you have any special requests, such as a specific song for your ceremony or dietary restrictions for your catering, communicate these early to avoid last-minute surprises.

Being Responsive and Clear

If a vendor reaches out for more information or needs a decision, try to respond promptly. If you’re unsure about something, don’t be afraid to ask for clarification. Clear communication helps prevent misunderstandings and ensures everyone is on the same page.

Documenting Agreements and Changes

Keep a record of all agreements, contracts, and communications with your vendors. This can be as simple as saving emails and taking notes during phone calls. If there are any changes to your plans, such as a change in location or time, inform your vendors as soon as possible and try to document these changes in writing. This helps keep everyone aware of the latest details, allowing them to adjust accordingly.

Providing Feedback and Expressing Appreciation

As your elopement day approaches, let your vendors know how much you appreciate their hard work. Positive feedback and expressions of gratitude can go a long way in keeping a positive working relationship. After your elopement, consider leaving reviews or testimonials to help other couples find the right vendors, too.

Addressing Concerns

If any issues or concerns arise during the planning process, address them as soon as possible. Approach these conversations directly and with a problem-solving mindset, while still being open to suggestions and a collaborative conversation. Effective communication can often resolve issues quickly and ensure your day remains stress-free.

Need A Photographer?

Whether you choose to involve multiple vendors or keep things simple with one or two, the right team can make your day everything you dream of and more. Remember, your elopement is about celebrating your commitment in a way that feels authentic to you and your partner. By thoughtfully choosing vendors who resonate with your vision and values, you create an environment where your love can be uplifted and celebrated.

If you’re ready to capture the beauty and intimacy of your elopement, I’d be honored to be part of your special day. With a passion for working with LGBTQIA+ couples and a commitment to telling your unique story with my lens, I can help you keep those memories for your entire lifetime. Contact me today!